Accounting and HR Coordinator

Position Summary

The Accounting and HR Coordinator provides accounting, human resources, and administrative support for agricultural-based companies. This position is responsible for managing accounts payable, monitoring company cash balances, facilitating employee onboarding, coordinating H-2A employee documentation and travel arrangements, and performing a variety of administrative duties. The ideal candidate is highly organized, detail-oriented, and capable of working independently while maintaining confidentiality and professionalism.

Essential Duties and Responsibilities

Accounting Functions

• Monitor company bank account balances and cash flow needs.
• Transfer funds between accounts as directed.
• Enter accounts payable invoices and maintain accurate records.
• Process payments for approved invoices and recurring expenses.
• Maintain organized financial records and supporting documentation.
• Assist management with accounting-related tasks and special projects.

Human Resources Functions

• Coordinate onboarding of new employees.
• Prepare and maintain employee personnel files and documentation.
• Assist with H-2A employee onboarding requirements and regulatory compliance.
• Coordinate travel arrangements and logistics for H-2A employees.
• Maintain confidentiality of employee information and records.
• Assist with HR administrative functions as assigned.

Administrative Functions

• Provide administrative support to management.
• Maintain electronic and physical filing systems.
• Complete additional duties and special projects as assigned.
• Communicate professionally with employees, vendors, and service providers.

Education and Experience Requirements

Required Education

• High school diploma or equivalent required.
• Associate degree in Accounting, Business Administration, Human Resources, or a related field preferred.

Required Experience

• Minimum of three (3) years of experience in accounting, bookkeeping, human resources, office administration, or a related field.
• Experience processing accounts payable and maintaining financial records.
• Experience working with computerized accounting systems.

Preferred Experience

• Experience in agriculture, farming, ranching, or related industries.
• Experience working with H-2A employee programs and documentation.
• Experience coordinating employee onboarding and personnel records management.

Licenses and Certifications

Required

• Valid driver's license with acceptable driving record.

Preferred

• QuickBooks certification.
• Bookkeeping or accounting certification.

Knowledge, Skills, and Abilities

• Ability to work independently with minimal supervision.
• Strong initiative and self-motivation.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality of financial and personnel information.
• Effective verbal and written communication skills.
• Proficiency with Apple iMac computers and operating systems.
• Proficiency with QuickBooks Enterprise.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and related applications.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to establish and maintain effective working relationships with employees, management, vendors, and external agencies.

Work Environment

• Primarily office-based work environment.
• Frequent use of computers, telephones, and standard office equipment.
• Ability to sit for extended periods while performing computer-based work.
• Occasional travel may be required for business-related activities and employee onboarding support.